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2017-2018 Board Minutes Sites » July 10 2017 Regular Meeting Board Minutes

July 10 2017 Regular Meeting Board Minutes


On July 10, 2017, the regular meeting of the Hill City Board of Education was held at 6:00 p.m. in the high school building room #202. The following members were present: President Owen Wiederhold, Mike Welu, Dennis Krull, Angie Ross. Absent: Greg Schroeder

Also present: Mike Hanson, Aimee Peyregne, Jeff Anderson. Patrons: Jeff Smith

All motions in these minutes carried by unanimous vote unless otherwise recorded.

APPROVAL OF AGENDA: Motion by Krull, second by Ross to approve the amended July 10, 2017, agenda.

MINUTES: Motion by Ross, second by Krull to approve minutes of June 12, 2017, as submitted.

2017-2018 ANNUAL BUDGET HEARING: Supt. Hanson and Bus. Mgr. Peyregne reviewed the 2017-2018 budget. Additional modifications will be made prior to approval before October 1. No action taken.

FINANCIAL REPORTS: Motion by Krull, second by Ross to approve the financial reports as presented.


Motion by Krull, second by Welu to approve the above listed claims.

CONFLICT OF INTEREST AND DISCLOSURE WAIVERS: Todd Satter, High School Principal: Wife is contracted by the District as Guidance Counselor for the 2017-2018 school year. Acknowledged by Ross, second by Welu.


~Jeff Anderson-New bleachers are in, 3 rooms of carpet being installed, LED lights installed outside, kitchen lighting being updated, rubber base layer down on Ranger Field
~Aimee Peyregne-SUI, budget/end of year closeout updates given
~Mike Hanson-Thanks to Jeff and Aimee; ASBSD Conference in August; Perkins grant will provide real-time stock ticker in classroom; Supply lists are online for the 2017-2018 school year; In-Service will focus on NWEA

MEETING RECESSED AT 6:40 p.m. by President Weiderhold

MEETING CALLED TO ORDER AT 6:40 p.m. by Business Manager, Aimee Peyregne. Oath for appointment board member was given to Mr. Mike Welu. He will serve until a permanent board member is elected. Nominations were requested for the positions of President and Vice President of the Board. Krull nominated Owen Weiderhold for President and Mike Welu as Vice President. Motion by Krull, second by Ross that nominations cease with Owen Weiderhold as President and Mike Welu as Vice President.

President Weiderhold took over control of the meeting as President.

ANNUAL BUSINESS (BC-E) reviewed. The following appointments and changes were made:
1. Board Meetings: Second Monday, high school building room 202, 6:00 p.m.
2. Rules of Order for Board Meetings: Roberts Rules of Order except when in conflict with applicable state, local, or federal statute.
3. Compensation for Bd. Mtgs: Reg. & Special & Convention Attendance=$60.00 per day, all other meetings at $60.00 per full day and $30.00 per half day.
4. Tech Committee: Greg Schroeder and Mike Welu appointed to the Technology Committee.
5. Transportation Committee: Dennis Krull and Angie Ross appointed to the Transportation Committee.
6. Bldg. Committee: Owen Wiederhold and Angie Ross appointed to the building committee.
7. BHSS Co-op: Dennis Krull appointed to Black Hills Special Service Cooperative and Angie Ross as alternate.
8. ASBSD Delegates: Dennis Krull appointed delegate for ASBSD convention. Owen Wiederhold appointed as alternate.
9. Legal Newspaper: Hill City Prevailer
10. Official Depository: First Interstate Bank
11. Bond Amounts: $50,000.00 for Business Mgr.; $10,000.00 each for Supt. and Lunchroom Aide; blanket bond for all other employees at $5,000.00 each.
12. Administrators of Agency Accounts: Supt. and Business Manager. Remove Susan Satter from all accounts. Add Mike Hanson to all accounts.
13. Finance Officer of the Budget: Superintendent
14. Director of all Federal Programs and person to sign for all grants, federal and otherwise: Superintendent
15. Authorize the superintendent of schools to apply for Federal Impact Aid under Section 8002 and/or other applicable sections plus any other federal and state dollars which may become available to the Hill City School District.
16. Dues paid to organizations and/or expenses for travel of employees and/or representatives of Hill City School District while doing business related to maintaining funding from federal programs such as, but not limited to, Stumpage Dollars and Impact Aid shall not be paid from federal monies. Local tax monies or dollars other than federal monies (not to exceed $40,000.00 annually) will be used for this purpose.
17. Investment of Monies: Pursuant to SDCL 4-5-8 it is the policy of the Hill City School District 51-2, Hill City, South Dakota, to invest idle public funds in a manner to meet the daily cash flow demands of the school with the primary objectives, in priority order, being: a (Safety b) Liquidity and c) Return. The board of education hereby authorizes the business manager of Hill City School District to invest in c.d.’s, savings accounts, interest bearing checking accounts, or IMMIA accounts, any monies that are not obligated for the period of time that is appropriate, in an investment that yields the highest interest and which investments meet SDCL and recommended auditing regulations. These investments can be made at the First Interstate Bank and South Dakota Public Funds Investment Trust (FIT) but are not limited to these two agencies. All interest received from said investments shall be prorated into the fund which earned the interest.
18. Faculty Travel Expenses: Mileage reimbursed at current state rate.
* In-State Rates: $6.00 for breakfast, $11.00 for lunch, $15.00 for supper; actual costs up to $55.00 plus tax for lodging. Lodging which cannot be secured at state rate will be paid at invoiced cost.
* Out of State Rates: Breakfast=$10.00, Lunch= $14.00, Supper= $21.00.
* Student meal reimbursements (Overnight Travel and State Level Competition Only): $6.00 for breakfast, $11.00 for lunch, $15.00 for dinner.
19. Petty Cash Funds: A petty cash fund will be established at $50.00.
20. Incidental Account: An amount of $2,000.00 will be established within the Agency Account. Guidelines: To be used for payment of referees, entry fees and workshop fees for students, travel advances for employees and students, payment for invoices up to $300.00 to persons/businesses who cannot wait for board approval.
21. Surplus Properties: Supt., Business Mgr., and board president are authorized to purchase items from SD Federal Property Agency, with approved purchase orders.
22. Bids: Advertise for bread, milk, all fuels (fuel oil and propane) to be opened at the August meeting.
23. Starting Salaries: The Classified Starting Salary Schedule lists starting salaries.

JOB TITLE Per hour starting salary
Administrative Clerk $10.95
Secretaries & Assistant Lunchroom Mgr. $10.50
Custodians/Certified Cook/Baker $9.80
Para Professional $10.00
Bilingual Translator $10.25
Substitute Para/Daily Temporary Help $9.75

If the need arises, the Superintendent of Schools may evaluate experience and qualifications to compute a beginning salary and/or hire a new position subject to board approval.
24. Remuneration: Recommend remuneration of $12.00 an hour for kitchen workers at activities other than regular school lunches. This amount to be paid by sponsoring organizations.
25. Substitute Pay: $85.00 per day teacher substitute if individual holds or has held a teaching certificate.
$75.00 per day teacher substitute if individual is non-certified.
$ 9.75 per hour for classified substitute
26. Hot Lunch/Breakfast Prices:
* Lunch: K-5=$2.85 per meal;
* Lunch: 6-12=$3.10 per meal;
* Lunch: Adults=$3.80 per meal;

* Breakfast: K-12=$1.80 per meal;
* Breakfast: Adults=$2.55 per meal;
* Milk=$.40 per half pint container;

School will not extend credit for lunches grades K-12.
27. Admission Charges: * Regular season event: $3.00 for K-12 students, $5.00 for adults;
$1.00 K-12 advanced purchase ticket
* Adult Season Pass: $50 for adult regular season
* Student Season Pass: $25.00
* Free Senior citizen passes will be issued upon request for those 62 years of age or older.
* Playoff event admission prices according to SDHSAA guidelines.
* MS Basketball games, $30.00 for 1, $50 for 2, $75 for 3
* MS Football games, $30.00 for 1, $50 for 2, $75 for 3
* MS Volleyball games, $30.00 for 1, $50 for 2, $75 for 3
* 9th Basketball, $30.00;
* 9th Football, $30.00;
* 9th Volleyball, $30.00;
* JV Basketball, $30.00;
* JV Volleyball, 30.00;

* MS Basketball games, $20.00 (2 games);
* MS Football, $20.00; Chains $20.00
* MS Volleyball, $20.00 (2 matches);
* 9th Basketball, $10.00;
* 9th Football, $10.00;
* 9th Volleyball, $10.00/match;
* JV-Basketball, $15.00;
* JV-Football, $15.00;
* JV-Volleyball, $15.00;
* JV-Wrestling, $15.00;
* Var-Wrestling, $15.00;
* Var-Basketball, $15.00;
* Var-Football, $20.00;
* Var-Volleyball, $15.00;
* Chain Crew for FB: JV-FB, $15.00; Var-FB, $25.00.

29. Ticket-takers at High School Events: Community groups or school activity clubs taking tickets at authorized high school events, as designated by the superintendent or building principal shall be paid $40.00 per event. Double-header basketball events shall be paid $80.00.
30. Smoking Areas: All Hill City School District buildings, grounds, school activities, and vehicles are smoke free.
31. PL 874: Authorization for PL 874 resolution to take survey of federally connected students, if needed.
32. Authorize Superintendent Hanson to cancel school or call for an early dismissal or late start school due to weather conditions.
33. Administrative Assignments:
a. Title I, III, REAP,ELL Hanson/Helgeland
b. Title IX Hanson
c. PL 94-142 SPED Helgeland
d. Section 504/ADA Coordination Helgeland
e. Impact Aid/Forrest Lands Hanson/Peyregne
f. Asbestos Anderson

34. Advisory Groups: The Hill City Board of Education recognizes the following advisory committees for 2017-2018: PIPTO, AdvancED Steering Committee

Motion by Welu, second by Ross to approve BC-E as presented for the 2017-2018 school year.

NEW BUSINESS: Motion by Ross, second by Welu to approve resignation of Shawn Woodward, Amy Woodward, Lark Bennett and Rick Hamilton; Motion by Krull, second by Welu to approve the contract of Nicholas Ries; Motion by Welu, second by Ross to approve the Summer 2017 SPED and Federal Programs Teacher Timesheets; Motion by Welu, second by Ross to approve the Property/Casualty Insurance provider for 2017-2018; Motion by Welu, second by Krull to approve the Workers Compensation provider; Motion by Ross, second by Krull to authorize the Business Manager to make adjustments to the 2016-2017 payables, receivables, contingency fund-reserve fund transfer and Title I grant amendments; Motion by Welu, second by Ross to authorize the Business Manager to advertise bids for propane and food service commodities; Motion by Welu, second by Ross to adopt changes to the 2017-2018 Student, Classified and Certified Handbooks; Motion by Krull, second by Welu to hold a public meeting and approve the 2017-2018 Federal Consolidated Grant Application for Title I program funds; Motion by Welu, second by Ross to approve the Assurance of Compliance Statements and appoint Superintendent Hanson as the official district representative; Motion by Krull, second by Ross to approve updated Section AH of Board Policy; Motion by Welu, second by Krull to approve to repeal Section IGBH-R of Board Policy. First review of board policy ABABBB. No action taken.

DISCUSSION: Food Service Equipment Purchase and Elementary Lawn Project Capital Outlay expenses were discussed. Motion by Welu, second by Ross approved to bid for Food Service equipment and install not to exceed $50k. Motion by Krull, second by Ross, to approve an additional $8k toward the lawn project authorized with the intent that funds continue to be raised by the community to reduce the schools portion for the project.

EXECUTIVE SESSION: The Board went into Executive Session (SDCL 1-25-2(1)) for Personnel and (SDCL 2-25-2(4)) at 7:17pm by a motion by Krull and second by Ross, and President Weiderhold convened the session at 7:59 p.m.

The next regular board meeting is scheduled for August 14, 2017, at 6:00 p.m.

ADJOURN MEETING: Motion by Krull, second by Welu, to adjourn the meeting at 7:59 pm.

Business Manager

These minutes subject to approval at the next regular meeting.


President Business Manager