HILL CITY SCHOOL DISTRICT 51-2

OF PENNINGTON COUNTY

HILL CITY, SOUTH DAKOTA 57745

 

On July 11, 2016, the regular meeting of the Hill City Board of Education was held at 6:00 p.m. in the high school building room #202. The following members were present: President Owen Wiederhold, Dennis Krull, Bill Bennett, Angie Ross and Mike Welu.

Also present: Mike Hanson, Jane Edlund, Aimee Peyregne, Jeff Anderson; Patrons: Greg Shroeder, Amber Ogaard, Betina Basso.

All motions in these minutes carried by unanimous vote unless otherwise recorded.

 

APPROVAL OF AGENDA: Motion by Welu, second by Ross to approve the July 11, 2016, agenda as amended with item VI. Executive Session (SDCL 1-25-2) for negotiations added.

 

MINUTES: Motion by Sullivan, second by Bennett to approve the minutes of June 13, 2016, as submitted.

 

BUDGET HEARING: Review of the preliminary 2016-2017 budget. The budget will be adopted at the September meeting.

 

FINANCIAL REPORTS: The following report of cash transactions was presented for the month of June 2016:

	GENERAL	CAPITAL	SPECIAL	LUNCH
	FUND	OUTLAY	EDUCATION	FUND
BAL: 06/01/2016	773,794.97	1,123,860.71	354,416.47	8,154.54
RECEIPTS
LOCAL SOURCES:
TAXES	244,253.18	75,675.43	45,618.70
M.H. TAXES	375.44	112.24	69.32
PRIOR TAXES	2,553.03	654.50	415.40
PENALTIES//INT.	736.45	228.80	139.65
INT. EARNED	.08			.07
RENT	450.00
FITNESS CENTER	1,791.00
MEDICAID INDIRECT	1,711.41		229.00
OTHER REV.	3,982.22
SALE OF TICKETS:
PUPILS				1,122.62
CASH REIMBURSEMENT				1.339.02
COUNTY SOURCES:
COUNTY APPORT.	2,337.56
STATE SOURCES:
STATE AID	446.00
FEDERAL SOURCES:
TITLE I	12,426.00
FLOWTHROUGH GRANT			621.00
MAY. F/R CLAIM				8,831.39
TITLE II PART A	3,507.00
TOTAL REV.:	274,569.37	76,670.97	47,093.07	11,293.10
TOTAL EXP.:	388,692.43	49,148.76	55,275.85	15,290.36
TRANS FROM PENSION TO GF	145,639.89	0.00	0.00	0.00
BALANCE: 06/30/2016	805,311.80	1,151,382.92	346,233.69	4,157.28
	PENSION	TRUST&	IMPACT
	FUND	AGENCY	AID
BAL: 06/01/2016	161,640.87	49,963.61	2,748,833.28
TOTAL REV.:	9,833.95	25,958.21	361.40
TRANS TO GF.:	145,639.89	23,946.65	0.00
BAL: 06/30/2016	25,834.93	51,975.17	2,749,194.68

 

Motion by Welu second by Krull to approve the financial report as presented.

CLAIMS: GENERAL FUND: Salaries: 225,585.51; First Western Bank: matching OASI, 17,097.52; SD Retirement: matching, 13,213.72; Wellmark: 29,523.58; Delta Dental: 2,280.00; A & B WELDING SUPPLY, INC, WELDING SUPPLIES, 53.01; A&B BUSINESS SOLUTIONS, INC, COPIER LEASE, 1,273.51; BLACK HILLS ENERGY, OP ELECTRICITY, 19,933.69; CISNEROS, SHERI, MISC REIMBURSEMENT, 27.04; CITY OF HILL CITY, WATER/SEWER BILLING, 1,011.56; DESPERADOS CORPORATION, NHS MEALS, 724.00; EXXON MOBIL, GAS CHARGES, 61.91; FRANKE, CHIP DUANE E., MISC REIMBURSEMENT, 207.66; GOLDEN WEST TECHNOLOGIES, NETWORK MAINTENANCE, 8,111.00; GUNDERSON, PALMER, NELSON, LEGAL SERVICES, 382.50; HAGGERTY'S MUSICWORKS, MUSIC SUPPLIES, 60.00; HARLOW'S SCHOOL BUS SERVICE, INC, BUS SERVICES, 2,476.00; HAUFF MID-AMERICA SPORTS INC, ATHLETIC SUPPLIES, 672.15; HC SCHOOL PETTY CASH, REIMBURSE PETTY CASH, 10.00; HILL CITY HARDWARE HANK, MISC SUPPLIES, 1,693.25; HILL CITY SCHOOL T & A FUND, REIMBURSE INCIDENTAL ACCOUNT (Wellmark BCBS of South Dakota, Elem ESL Health Insurance Premiums, 478.67; Delta Dental, Elem ESL Insurance Premiums, 34.00; Wellmark BCBS of South Dakota, MS Health Insurance Premiums, 888.00; Delta Dental, MS Dental Insurance Premiums, 34.00; Wellmark BCBS of South Dakota, MS ESL Health Insurance Premiums, 478.67; Delta Dental, MS ESL Dental Insurance Premiums, 34.00; Wellmark BCBS of South Dakota, HS ESL Health Insurance Premiums, 478.66; Delta Dental, HS ESL Dental Insurance Premiums, 34.00; Delta Dental, Library Dental Insurance Premiums, 34.00; Horace Mann, Flexible Benefit Admin Fees, 24.00; Rapid City Area School District, Track Fees, 25.00; Rapid City Area School District, Track Fees, 25.00; Wex Bank, Gasoline Charges, 16.02; Wex Bank, Gasoline Charges, 12.33; Wex Bank, Gasoline Charges, 16.02; Wex Bank, Gasoline Charges, 12.33), 2,624.70; HILLYARD, CUSTODIAL SUPPLIES, 565.60; HOLIDAY INN EXPRESS SIOUX FALLS SW, LODGING, 426.00; KRSKA, RICK, KEY DEPOSIT REFUND, 10.00; KRUSE, KAREN F., ACCOMPANIST, 630.00; MASTERCARD, CHARGE CARD, 3,700.01; McMAHAN, MICHELLE, KEY DEPOSIT REFUND, 10.00; PLAN SERVICES, 403(b) ADMIN SERVICES, 100.00; RAPID FIRE PROTECTION, INC, FIRE SPRINKLER INSPECTION, 1,300.00; SCHOENHARD, KAMI, MISC REIMBURSEMENT, 14.00; SCHOOL SPECIALTY INC, SUPPLIES, SCHOOL FURNITURE, 33.44; SERVALL TOWEL LINEN, CUSTODIAL SUPPLIES/LAUNDRY, 39.18; TIME EQUIPMENT RENTAL & SALES, INC, EQUIP RENTAL, 452.58; VAN NESS, DONNA, MISC REIMBURSEMENT, 14.00; WEX BANK, GASOLINE CHARGES, 70.72; FIRST NATIONAL BANK IN SIOUX FALLS, PAYING AGENT FEE, 600.00; ADVANCE EDUCATION, INC, ACCREDITATION FEES, 3,300.00; ASBSD, MEMBERSHIP FEES, 1,255.51; BIRCH COMMUNICATIONS, PHONE SERVICE, 1,029.81; CENEX FLEET FUELING, GASOLINE CHARGES, 42.09; CHRISTIAN, BRYON, MISC REIMBURSEMENT, 83.96; CULLIGAN, WATER SOFTENER RENTAL, 25.00; DAN'S DUMPSTER SERVICE, GARBAGE SERVICE, STORAGE RENTAL, 820.00; EDLIO, WEBSITE CONTENT MANAGEMENT, 3,600.00; HILL CITY PREVAILER NEWS, PRINTING/LEGAL PUBLICATIONS, 182.07; HILLYARD, CUSTODIAL SUPPLIES, 879.79; IMPACT APPLICATIONS INC, CONCUSSION TESTING, 400.00; IMPACT SCHOOLS OF SOUTH DAKOTA, MEMBERSHIP FEES, 2,650.08; INFINITE CAMPUS, SOFTWARE LICENSES & SUPPORT, 1,676.15; KRULL'S MARKET, SUPPLIES/GROCERIES, 78.87; NWEA, WEB BASED MEASURES OF ACADEMIC PROGRESS, 4,117.50; RAPID FIRE PROTECTION, INC, FIRE SPRINKLER INSPECTION, 425.00; RIDDELL, SPORTS EQUIPMENT REPAIR, 2,988.50; SANDER SANITATION SERVICE INC, OP GARBAGE DISPOSAL, 658.18; SCHWOCHOW, DALE, MISC SERVICES (UPKEEP GROUNDS), 725.00; SD UNITED SCHOOLS ASSOCIATION, MEMBERSHIP FEES, 450.00; SHI INTERNATIONAL CORP, MICROSOFT LICENSE, 8,448.90; SHOUTPOINT, INC, INTERCONNECTED VoIP LINES, 1,190.00; THYSSENKRUPP ELEVATOR CORPORATION, ELEVATOR MAINTENANCE, 547.16; VANWAY TROPHY, AWARDS, 61.25; VERIZON WIRELESS, CELL PHONE SERVICE, 80.69; GENERAL FUND TOTAL: 370,703.35;

 

CAPITAL OUTLAY: EVERGREEN OFFICE PRODUCTS, EQUIPMENT, 2,599.00; FLOORING AMERICA, CARPETING, 18,459.15; FIRST NATIONAL BANK IN SIOUX FALLS, PRINCIPAL & INTEREST, 241,769.59; PEARSON EDUCATION INC, TEXTBOOKS, 17,976.20; WELLS FARGO EQUIPMENT FINANCE INC., COMPUTER LEASE, 77,911.08; CAPITAL OUTLAY TOTAL: 358,715.02;

 

SPECIAL EDUCATION FUND: Salaries: 30,962.75; First Western Bank: matching OASI, 2,336.11; SD Retirement: matching, 1,824.92; Wellmark: 2,304.26; Delta Dental: 172.62; CUSTER REGIONAL HOSPITAL, PT SERVICES, 811.16; EXXON MOBIL, GAS CHARGES, 73.36; HILL CITY SCHOOL T & A FUND, REIMBURSE INCIDENTAL ACCOUNT (Wellmark BCBS of South Dakota, SPED Health Insurance Premiums, 5314.00; Delta Dental, SPED Dental Insurance Premiums, 340.00), 5,654.00; MASTERCARD, CHARGE CARD, 136.55; UNIVERSAL PEDIATRIC SERVICES, INC., NURSING SERVICE, 4,294.75; HANS, SUSAN, OCCUPATIONAL THERAPY, 2,789.30; KRULL'S MARKET, SUPPLIES/GROCERIES, 97.77; WATHEN, LINDSY, SPEECH PATHOLOGY SERVICES, 2,333.85; SPECIAL EDUCATION TOTAL: 53,791.40;

 

FOOD SERVICE: Salaries: 5,731.32; First Western Bank: matching OASI, 438.44; SD Retirement: matching, 343.88; Wellmark: 1,262.23; Delta Dental: 34.00; DEAN FOODS NORTH CENTRAL, DAIRY PRODUCTS, 211.14; HILL CITY SCHOOL T & A FUND, REIMBURSE INCIDENTAL ACCOUNT (Wellmark BCBS of South Dakota, Food Service Health Insurance Premiums, 578.00; Delta Dental, Food Service Dental Insurance Premiums, 68.00; Du Bois, Roxann, VOID CHECK Mileage Reimbursement, -53.76; Harris School Solutions, May 2016 EZ School Pay Transaction Fees, 23.75), 615.99; KRULL'S MARKET, SUPPLIES/GROCERIES, 5.36; PAN-O-GOLD BAKING CO, BAKERY PRODUCTS, 76.02; US FOODS, FOOD, SUPPLIES, 787.56; INFINITE CAMPUS, SOFTWARE LICENSES & SUPPORT, 1,102.20; FOOD SERVICE TOTAL: 10,608.14.

Motion by Ross, second by Welu to approve the above listed claims.

 

AUDIENCE WITH INDIVIDUALS: Welu gave an update on the Ranger Field Renovation.

 

RECESS MEETING: President Wiederhold called for a recess of the meeting at 6:11 p.m. Business Manager Aimee Peyregne called the meeting back to order at 6:15 p.m.

Oath For Newly Appointed Board Members: The Oath of Office was given to Owen Weiderhold and Greg Schroeder. They will each serve three year terms.

Elect Officers For 2016-2017: President and Vice President: The business manager declared nominations open for president. Krull nominated Owen Wiederhold. Motion by Krull, second by Welu that nominations cease and Owen Wiederhold be declared president. Owen Wiederhold assumed presidency at this time. Krull nominated Mike Welu as Vice President. Motion by Krull, second by Ross that nominations cease and Mike Welu be declared vice president. Mike Welu assumed vice presidency at this time.

Annual Business (BC-E): Motion by Krull, second by Welu to approve annual business items 1 through 34 for the 2016-2017 fiscal year:

1. Board Meetings: Second Monday, high school building room 202, 6:00 p.m.
2. Rules of Order for Board Meetings: Roberts Rules of Order except when in conflict with applicable state, local, or federal statute.
3. Compensation for Bd. Mtgs: Reg. & Special & Convention Attendance=$60.00 per day, all other meetings at $60.00 per full day and $30.00 per half day.
4. Tech Committee: Greg Schroeder and Dennis Krull appointed to the Technology Committee.
5. Transportation Committee: Greg Schroeder and Dennis Krull appointed to the Transportation Committee.
6. Bldg. Committee: Owen Wiederhold and Angie Ross appointed to the building committee.
7. BHSS Co-op: Dennis Krull appointed to Black Hills Special Service Cooperative and Angie Ross as alternate.
8. ASBSD Delegates: Owen Wiederhold appointed delegate for ASBSD convention. Angie Ross appointed as alternate.
9. Legal Newspaper: Hill City Prevailer
10. Official Depository: First Interstate Bank
11. Bond Amounts: $50,000.00 for Business Mgr.; $10,000.00 each for Supt. and Lunchroom Aide; blanket bond for all other employees at $5,000.00 each.
12. Administrators of Agency Accounts: Supt. and Business Manager
13. Finance Officer of the Budget: Superintendent
14. Director of all Federal Programs and person to sign for all grants, federal and otherwise: Superintendent
15. Authorize the superintendent of schools to apply for Federal Impact Aid under Section 8002 and/or other applicable sections plus any other federal and state dollars which may become available to the Hill City School District.
16. Dues paid to organizations and/or expenses for travel of employees and/or representatives of Hill City School District while doing business related to maintaining funding from federal programs such as, but not limited to, Stumpage Dollars and Impact Aid shall not be paid from federal monies. Local tax monies or dollars other than federal monies (not to exceed $40,000.00 annually) will be used for this purpose.
17. Investment of Monies: Pursuant to SDCL 4-5-8 it is the policy of the Hill City School District 51-2, Hill City, South Dakota, to invest idle public funds in a manner to meet the daily cash flow demands of the school with the primary objectives, in priority order, being: a (Safety b) Liquidity and c) Return. The board of education hereby authorizes the business manager of Hill City School District to invest in c.d.’s, savings accounts, interest bearing checking accounts, or IMMIA accounts, any monies that are not obligated for the period of time that is appropriate, in an investment that yields the highest interest and which investments meet SDCL and recommended auditing regulations. These investments can be made at the First Interstate Bank and South Dakota Public Funds Investment Trust (FIT) but are not limited to these two agencies. All interest received from said investments shall be prorated into the fund which earned the interest.
18. Faculty Travel Expenses: Mileage reimbursed at current state rate.

* In-State Rates: $6.00 for breakfast, $11.00 for lunch, $15.00 for supper; actual costs up to $55.00 plus tax for lodging. Lodging which cannot be secured at state rate will be paid at invoiced cost.

* Out of State Rates: Breakfast=$10.00, Lunch= $14.00, Supper= $21.00.

* Student meal reimbursements (Overnight Travel and State Level Competition Only): $6.00 for breakfast, $11.00 for lunch, $15.00 for dinner.

19. Petty Cash Funds: A petty cash fund will be established at $50.00.
20. Incidental Account: An amount of $2,000.00 will be established within the Agency Account. Guidelines: To be used for payment of referees, entry fees and workshop fees for students, travel advances for employees and students, payment for invoices up to $300.00 to persons/businesses who cannot wait for board approval.
21. Surplus Properties: Supt., Business Mgr., and board president are authorized to purchase items from SD Federal Property Agency, with approved purchase orders.
22. Bids: Advertise for bread, milk, all fuels (fuel oil and propane) to be opened at the August meeting.
23. Starting Salaries: The Classified Starting Salary Schedule lists starting salaries.

 

JOB TITLE                                                                              Per hour starting salary

Administrative Clerk                                                                             $10.95

Secretaries & Assistant Lunchroom Mgr.                                              $10.50

Custodians/Certified Cook/Baker                                                         $9.80

Para Professional                                                                                  $10.00

Bilingual Translator                                                                               $10.25

Substitute Para/Daily Temporary Help                                       $9.75

 

If the need arises, the Superintendent of Schools may evaluate experience and qualifications to compute a beginning salary and/or hire a new position subject to board approval.

24. Remuneration: Recommend remuneration of $12.00 an hour for kitchen workers at activities other than regular school lunches. This amount to be paid by sponsoring organizations.
25. Substitute Pay: $85.00 per day teacher substitute if individual holds or has held a teaching certificate.

$75.00 per day teacher substitute if individual is non-certified.

$ 9.75 per hour for classified substitute

26. Hot Lunch/Breakfast Prices:

* Lunch: K-5=$2.75 per meal;

* Lunch: 6-12=$3.00 per meal;

* Lunch: Adults=$3.75 per meal;

 

* Breakfast: K-12=$1.75 per meal;

* Breakfast: Adults=$2.50 per meal;

* Milk=$.40 per half pint container;

 

School will not extend credit for lunches grades K-12.

27. Admission Charges: * Regular season event: $3.00 for K-12 students, $5.00 for adults;
    $1.00 K-12 advanced purchase ticket

* Adult Season Pass: $50 for adult regular sea

* Student Season Pass: $25.00

* Free Senior citizen passes will be issued upon request for those 62 years of age or older.

* Playoff event admission prices according to SDHSAA guidelines.

28. EXTRA DUTY PAY SLIPS:

Officials:

* MS Basketball games, $30.00 for 1, $50 for 2, $75 for 3

* MS Football games, $30.00 for 1, $50 for 2, $75 for 3

* MS Volleyball games, $30.00 for 1, $50 for 2, $75 for 3

* 9th Basketball, $30.00;

* 9th Football, $30.00;

* 9th Volleyball, $30.00;

* JV Basketball, $30.00;

* JV Volleyball, 30.00;

 

Scorers/Announcer/Clock:

* MS Basketball games, $20.00 (2 games);

* MS Football, $20.00; Chains $20.00

* MS Volleyball, $20.00 (2 matches);

* 9th Basketball, $10.00;

* 9th Football, $10.00;

* 9th Volleyball, $10.00/match;

* JV-Basketball, $15.00;

* JV-Football, $15.00;

* JV-Volleyball, $15.00;

* JV-Wrestling, $15.00;

* Var-Wrestling, $15.00;

* Var-Basketball, $15.00;

* Var-Football, $20.00;

* Var-Volleyball, $15.00;

* Chain Crew for FB: JV-FB, $15.00; Var-FB, $25.00.

 

29. Ticket-takers at High School Events: Community groups or school activity clubs taking tickets at authorized high school events, as designated by the superintendent or building principal shall be paid $40.00 per event. Double-header basketball events shall be paid $80.00.
30. Smoking Areas: All Hill City School District buildings, grounds, school activities, and vehicles are smoke free.
31. PL 874: Authorization for PL 874 resolution to take survey of federally connected students, if needed.
32. Authorize Superintendent Hanson to cancel school or call for an early dismissal or late start school due to weather conditions.
33. Administrative Assignments:

 

34. Advisory Groups: The Hill City Board of Education recognizes the following advisory committees for 2016-2017: PIPTO, AdvancED Steering Committee

NEW BUSINESS: Employee Contracts: Motion by Ross, second by Krull to approve the following contracts for the 2016-2017 school year: Aimee Peyregne, Business Manager, $49,000/year. As part of Aimee Peyregne being contracted as the District’s new business manager, she is approved to sign documents on the district’s banking accounts; Cheyenne Griffin, Special Education Paraprofessional, $10.00/hour; Becky Johnson, Special Education Paraprofessional, $10.00/hour; Travis Eckert, Middle School Boys Basketball Coach, $2,085.30/season. Motion by Krull, second by Ross to approve the 2016-2017 Classified Employee Contracts. Motion by Krull, second by Welu to approve 2016-2017 Administrator and Manager Contracts. Motion by Krull, second by Ross to approve 2016-2017 Co-Curricular and Athletic Contracts. Motion by Krull, second by Schroeder to approve 2016 Special Education ESY and Title Summer Program Teacher Time Sheets.

Assistant Coaching Requests: Motion by Welu, second by Ross to table Superintendent’s request to authorize 2016-2017 assistant coaching positions for Cross Country, MS Wrestling, and Golf until the August meeting. Athletic directors requested to attend meeting to facilitate discussion and decision.

2015-2016 Payables, Receivables, Contingency Fund Transfers, Title I Grant Budget Amendment: Motion by Krull, second by Ross to approve the 2015-2016 fund balance report; 2015-2016 contingency fund transfers; 2015-2016 payables/receivables and Title I Grant budget amendment (information sheets attached).

Propane Bids: Motion by Krull, second by Welu to authorize the business manager to advertise bids for propane.

Close Trust and Agency Account: Motion by Welu, second by Schroeder to authorize the business manager to close Trust and Agency account:  Students Against Destructive Decisions.

2016-2017 Capital Outlay Plan: Motion by Krull, second by Welu to authorize superintendent and school board building committee members to interview architects for elementary roof replacement project. Contract for architectural services to be added to the August school board agenda.

Ranger Field Bleacher Acquisition: Motion by Krull, second by Ross to authorize Ranger Field bleacher improvements to accommodate ADA requirements, not to exceed $50,000 in cost.

Adopt 2016-2017 Building Level Student Parent Handbooks: Motion by Welu, second by Krull to approve the 2015-2016 Building Level Student Parent Handbooks.

Adopt 2016-2017 Certified and Classified Employee Handbooks: Motion by Welu, second by Ross to approve the 2016-2017 Certified and Classified Employee Handbooks.

Adopt 2016-2017 School Improvement Plans: Motion by Krull, second by Ross to approve the 2016-2017 School Improvement Plans.

 

Board Policy: Second Reading and Approval: GBAA Veteran’s Preference-Motion by Krull, second by Ross for approval.

First Reading of the following policies:

 

1. Section A:

 

2016-2017 School Year Contracts/Salaries: The 2016-2017 contracts/salaries of all school employee will be published with the August minutes.

 

Executive Session: Motion by Krull, second by Ross to go into executive session at 6:49 p.m. to discuss negotiations.

President called the meeting out of executive session at 7:19 p.m.

 

The next regular board meeting is scheduled for August 15, 2016, at 6:00 p.m.

 

ADJOURN MEETING: Motion to by Welu, second by Ross to adjourn the meeting at 7:20 p.m.

 

__________________

Business Manager

These minutes subject to approval at the next regular meeting.

ACCEPTED BY THE BOARD THIS 15TH DAY OF AUGUST, 2016.

 

___________________                                                                                  __________________

President                                                                                                          Business Manager

 

PUBLISHED ONCE AT THE TOTAL APPROXIMATE COST OF _________.