It is the intention of these guidelines to make school facilities available for use by the public without causing undo hardships on the taxpayers, students, and staff. The School Board will not allow interrupting the normal operation of the school or deterioration of the facilities and/or equipment due to misuse. With these restrictions in mind, the superintendent will consider each request and evaluate its implications for the facilities, students, and staff, and the board will give full support to his/her decision. Facilities, for the purpose of this policy, include all of the buildings and/or grounds of the District.
All users of the building will provide responsible adult supervision. Persons will not be allowed in the building until the adult supervision is present. The supervisors must remain in the building until all the participants have left and the building is secured.
Subject to the approval of the Board, the Superintendent is directed to maintain procedures which implement the use of school facilities.
Permission given for the use of the school facility shall not be considered an endorsement by the School District of the activities, purposes, and philosophies of the USER.
All organized youth groups from within the District comprised of persons not older than high school age may use school facilities rent-free.
Use of school facilities will be rent-free to all non-profit civic, educational, and charitable meetings or activities that benefit the local community if no admission is charged and no collection is taken.
School sponsored groups may use the facilities at no cost. School supervisors that direct that activity are responsible for supervision and building security.
Use of school facilities by employees of the District for other than District purposes or functions will be in accordance with the Class D rental charges schedule. Employees will fill out use agreement. Inclusion of any non-employees will constitute a Class C rental.
All applicants for use of district facilities shall hold the Hill City School District 51-2 free and without harm, from any loss or damage liability or expense that may arise during or be caused in any way by such use or occupancy of district facilities. Any applicant not willing to hold the school district harmless must provide the superintendent with proof of liability insurance no less than 24 hours prior to use of school facilities. Applicants will provide the district a copy of a $1 million Certificate of Liability Insurance that includes the actual dates of use. This certificate must be attached with the application prior to the date of use.
The school district facilities are not designed nor intended for long-term commercial use either during the school year or during summer vacation months.
The use of school facilities will be granted only when a proposed activity is suited to the available facility and does not violate the District policies or State and/or Federal Law.
Alcoholic beverages and illegal drugs/substances are not permitted on school grounds. Tobacco use is not permitted
PROHIBITED USE OF FACILITIES
The following activities will be prohibited on school grounds or in school facilities:
Class A Class B Class C Class D
High School Theater/Lecture Hall $415.00* 215.00* 115.00 No Fee
High School Music Room $305.00 155.00 80.00 No Fee
High School Commons $210.00 110.00 60.00 No Fee
HS Student Store/Ticket Booth $102.00 52.00 27.00 No Fee
Computer Labs $205.00 105.00 55.00 No Fee
Gymnasium/Gins’ Court $555.00* 305.00* 180.00 No Fee
Burden Gymnasium $225.00* 125.00* 55.00 No Fee
Small Gym $120.00* 70.00* 35.00 No Fee
Burden Gym & Small Gym $295.00* 170.00* 82.00 No Fee
Classroom $ 53.00 28.00 13.00 No Fee
Concession Booth $ 52.00 27.00 12.00 No Fee
Football Field & Track $ 90.00* 65.00* 50.00 No Fee
Football Field & Track $125.00* 90.00* 60.00 No Fee
Additional Fees for Football Field & Track:
Use of Lights and PA System $150.00 in addition to facility use fee
PA System Alone $25.00 in addition to facility use fee
If a theater technician, sound technician, lighting technician, or computer technician is required, the lessee will be charged at a rate of $40.00 per hour with a minimum of $40.00.
Prices may be subject to change at the option of the School Board. Rates may be negotiated for events that benefit the Hill City School District.
Rental of facilities does not necessarily include the use of equipment (tables, chairs, sports equipment, extension cords, etc.) Usage of equipment must receive prior approval of superintendent (or designee)
The KITCHEN will not be available for rental or use unless it is a specifically designated school activity, school group, or a board approved non-profit group.
Any person, public body, or group given permission to use school facilities shall be responsible to the District for all damages that may be caused by reason of such use or occupancy.
The school buildings will not be used for overnight stays except for school-sanctioned events or emergency situations.